HR Governance

Governance Structure of the HR Excellence in Research Process at Jan Kochanowski University of Kielce

To ensure the effective implementation of the European Charter for Researchers (2023) and to sustain compliance with the HR Excellence in Research Award process, the Rector of Jan Kochanowski University of Kielce has established the following governance bodies responsible for the coordination, monitoring, and continuous improvement of activities under the Action Plan for the Implementation of the European Charter for Researchers.

Steering Committee for HR Excellence in Research

• Prof Beata Wojciechowska – Rector (Chair)
• Prof Michał Arabski – Vice-Rector for Research
• Mr Tomasz Czajewicz – Chancellor
• Assoc. Prof Sylwia Konarska-Zimnicka – Vice-Rector for International Cooperation
• Assoc. Prof Beata Kręcisz – Vice-Rector for Medical Affairs
• Assoc. Prof Magdalena Molendowska – Vice-Rector for Development and Finance
• Assoc. Prof Mariola Wojciechowska – Vice-Rector for Education

Main responsibilities:

• Exercising strategic supervision over the implementation and maintenance of the principles of the European Charter for Researchers, in line with the European Commission’s guidelines.
• Approving the Gap Analysis, Action Plan, OTM-R Policy, and Monitoring Reports prior to submission to the European Commission via the EURAXESS e-tool.
• Ensuring consistency between HR Excellence actions, the University Development Strategy, and internal human resources policies.
• Initiating and reviewing activities promoting a high-quality research environment, including open science, gender equality, working conditions, mobility, and research career development.
• Conducting periodic internal reviews and introducing corrective measures where necessary.
• Ensuring continuity and institutional support for the renewal phases of the HR Excellence in Research Award.

Working Group for Faculties, Branch Campuses, and the Doctoral School

• Assoc. Prof Sabina Dołęgowska – Vice-Dean for Research and International Cooperation, Faculty of Science and Natural Sciences
• Dr Anna Gilarek – Vice-Dean for Education, Branch Campus in Sandomierz (Secretary of the Working Group)
• Prof Francesco Giacosa – Director of the Doctoral School
• Assoc. Prof Jolanta Góral-Półrola – Vice-Dean for General Affairs, Faculty of Pedagogy and Psychology
• Assoc. Prof Ilona Klejbor – Vice-Dean for General Affairs and International Cooperation, Faculty of Medicine
• Assoc. Prof Justyna Klusek – Vice-Dean for General Affairs and Internationalisation, Faculty of Health Sciences
• Dr Krzysztof Sielski – Vice-Dean for General Affairs and International Cooperation, Faculty of Law and Social Sciences
• Dr Maciej Zdanowicz – Vice-Dean for Education and International Cooperation, Faculty of Arts

Main responsibilities:

• Conducting a gap analysis and evaluating the status of implementation of the European Charter for Researchers across faculties, branch campuses, and the Doctoral School.
• Initiating activities that support research career development within faculties and other organisational units.
• Cooperating with the HR Excellence in Research Coordinator and other working groups in preparing and updating the Action Plan.
• Consulting with researchers at all career stages (R1–R4) and with doctoral candidates on the implementation of the Charter principles.
• Submitting periodic progress reports to the Coordinator as part of the internal review process.

Working Group for Administrative Units

• Dr Tomasz Chrząstek – Director of the Media and Promotion Centre
• Assoc. Prof. Olga Dąbrowska-Cendrowska – Rector’s Representative for Gender Equality
• Ms Edyta Grzesik – Head of the Development Projects Office
• Dr Kamila Kocańda – Legal Counsel
• Mr Marcin Małek – Head of the Human Resources and Social Affairs Department
• Mr Michał Marciniak – Director of the Legal and Organisational Department
• Ms Małgorzata Tomasik – Bursar
• Ms Karolina Wicha – Deputy Director of the University Library for Scientific Information, Innovation and Cooperation (Secretary of the Working Group)
• Ms Izabela Zielińska – Head of the Innovation and Technology Transfer Office

Main responsibilities:

• Integrating the principles of the HR Excellence in Research Award into the University’s internal procedures, policies, and regulations in the human resources, legal, financial, promotional, and innovation domains.
• Ensuring that the Open, Transparent and Merit-Based Recruitment (OTM-R) Policy complies with national and EU standards.
• Updating and maintaining the content of the HR Excellence in Research webpage on the University website.
• Collecting quantitative and qualitative data for monitoring the implementation of the Action Plan and preparing internal review reports.

Advisory Working Group for Internationalisation

• Mr Ivan Kinsman (United Kingdom)
• Mr Gildas Raphaël Malandain (France)
• Dr Marcos Arcaya Pizarro (Chile)
• Ms Rebecca Reina Rique (Brazil)

Main responsibilities:

• Reviewing and recommending solutions to enhance the University’s international visibility and attractiveness as an employer, consistent with the European Charter for Researchers.
• Providing expert advice and consultation on internationalisation and OTM-R-related actions within the Action Plan.
• Exchanging good practices and experience with partner institutions abroad in line with the Charter’s principles of mobility and openness.

Monitoring Team for HR Excellence in Research

• Ms Agnieszka Górska – Head of the Research Office
• Ms Sylwia Kasprzyk – Senior Specialist, Research Office (Secretary of the Monitoring Team)

Main responsibilities:

• Continuously analysing the implementation of the Action Plan for the European Charter for Researchers and evaluating the effectiveness of adopted measures.
• Preparing periodic internal review reports for submission to the Steering Committee and the Coordinator.
• Developing analyses and recommendations for Action Plan updates and for best practices in researcher HR management.
• Conducting surveys and consultations related to the implementation of Charter principles at the University.
• Preparing documentation and evidence for periodic reporting to the European Commission via the EURAXESS e-tool.

HR Excellence in Research Coordinator

• Dr Sylwester Łodej – Vice-Dean for General Affairs and International Cooperation, Faculty of Humanities

Responsibilities: The Coordinator ensures communication and alignment between the Steering Committee and all working groups, oversees the implementation and monitoring of the HR Excellence in Research process, and ensures compliance with the European Charter for Researchers.